Equipment Rental Information

Scootaround Mobility Solutions
Services and Information for the AHIMA Convention and Exhibit

Rental Rates

Please call 1-888-441-7575 today for the rental rates that will apply at this event. If you require a rental for use before or after the event, please speak with a Scootaround operator prior to booking.

Two forms of coverage are offered at an additional cost; Equipment Protection and Cancellation Protection.
Rental rates are subject to change based on availability. Guarantee your rates and your equipment by booking early!
Certain cities may require a minimum 3-day rental and/or an additional delivery fee if a hotel delivery is involved - please inquire when booking.
For convention rentals, your equipment may be taken offsite as required with the full daily rate applying regardless of time the equipment is returned the following day (e.g. If you rent a scooter on Monday and return it Tuesday at noon, a 2-day charge will apply). If a scooter is taken offsite overnight, you (the customer) will be responsible for the charging the equipment and you will also need to purchase Damage and Loss Coverage.

Standard Scooters

Standard-weight mobility scooters are suitable for passengers weighing up to 300lbs.
Models are offered with three or four wheels, depending on availability.
All scooters are outfitted with front basket for easy convention material storage.
Scooters include padded armrests and adjustable swivel seat for easy entrance.
Models may vary from picture shown here.

Manual Wheelchairs

Manual wheelchairs are suitable for passengers weighing up to 250lbs.
Chairs are outfitted with padded armrests and comfortable plastic handrims for comfortable operation.
Adjustable elevating footrests are included on all chairs.
Chairs are lightweight and maneuverable.
Models may vary from picture shown here.

Venue Information - Grapevine - Gaylord Texan

With the Gaylord Texan's 400,000 square feet of meeting and exhibit space, an electric scooter or wheelchair will ensure that you are able to see as much of the convention as possible. And what's more, you can use your scooter to visit some of the attractions that Grapevine has to offer such as The Grapevine Opry, The Homestead Winery, Tarantula Train, Grapevine Historic Main Street District and much more.

Gaylord Texan Resort & Convention Center
1501 Gaylord Trail
Grapevine, Texas 76051
Telephone: (817) 778-3000

Directions from Airport:
Take the north exit out of the airport towards highways 635/121. Continue north on 121 and take the Bass Pro exit. Turn left onto Bass Pro. Go Straight past Embassy Suites (on your right) at the light go left on Hwy. 26 West. Continue through the stop light on Fairway Drive. Turn right into the hotel entrance on Gaylord Trail.

For more information about the venue, visit their website at www.gaylordhotels.com/gaylord-texan.

Rental Guidelines

Your electric scooter is a state-of-the-art device designed to increase your mobility and enhance your travel experience. Please be aware that the correct care and operation of the scooter is your responsibility. If you are unsure how to operate the scooter, please ask your Scootaround representative for assistance prior to operating the vehicle. If you are unfamiliar with operating the scooter in crowded areas such as a convention or a tradeshow, please take some added time to practice the safe operation of the vehicle. Here are some further points to consider:

• Always use added caution when driving in a crowded area.
• Equipment must not be used in wet or muddy areas.
• Equipment must not be driven on sharp inclines or declines.
• Scooter and Powerchair users must be 18 years or age or older.
• Operation of the equipment by persons other than the assigned renter is prohibited.

Mobility Rentals in Other Cities

Scootaround provides scooter and wheelchair rental service in over 500 locations worldwide. For pleasure, business or cruises, it's a simple, convenient way to help you get the most out of your trip. Scootaround delivers your mobility vehicle right to your location and our operators are available 24-hours a day, 7 days a week. Call us toll-free at 1-888-441-7575 or visit us on the web at www.Scootaround.com.

Avis Rental Vehicles

Scootaround is proud to partner with the Avis Cares program and share in our common goal to provide a full range of products and services for drivers and passengers with mobility issues. As such, we are proud to be the exclusive provider of mobility scooter rentals at 45 Avis airport locations throughout the U.S. To rent an Avis vehicle and have it combined with a mobility scooter at one of these locations, call Scootaround's toll-free line at 1-888-441-7575.

And if you need an Avis rental vehicle anywhere else in the world, you can book it directly online right from our website by visiting www.scootaround.com/avis.

Top Reasons to Use Scootaround

People sometimes ask "What are the benefits of using Scootaround's mobility services?" Well, that's easily explained in the following reasons:

Reliable Equipment - Scootaround's mobility equipment is maintained, cleaned and serviced on a regular basis. This gives you the added comfort of knowing that your Scootaround rental will be fully functional not only at the event, but anywhere else you may travel.
Top Brands - Scootaround outfits its rental fleets with the industry's top name brands. This provides you with access to the most reliable and robust mobility equipment in the market.
7-Day Call Center - Scootaround employs a 7-day accessible call center to handle your rental and equipment inquiries. If you have a question, call us toll-free at 1-888-441-7575 and we'll get you on your way again.
10 Years Experience - Scootaround has been the North American leader in mobility rentals for 10 years running. Our staff has years of experience with events of all sizes and we endeavor to provide our valued rental customers with the best in equipment and service.
Caring Personnel - Scootaround personnel assist thousands of satisfied customers each year and are always looking for ways to make your travel safe and comfortable. If you have a special need, please speak to one of our representatives!
Reservations Up to 1 Year in Advance - Scootaround allows you to reserve your mobility equipment up to one year in advance. This gives you peace of mind that mobility needs are met in keeping with your long-term planning.
200 Dealer Network - Scootaround's nationwide network of agents provides you with the widest area coverage for your mobility needs. If you require a mobility solution while traveling in the U.S., give us a call. We want to help.